Washington Education Association

Administrative Coordinator
(Full-Time)

Based in Federal Way, WA

 

Benefits and Compensation: 

• Salary range (LEVEL 3) - $82,324 to $113,039
• Employer-paid medical, dental, vision, and life insurance (full family coverage)
• Generous sick and paid time off (PTO)
• Long-term Disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Defined Benefit plan
• Relocation assistance
• Position covered by the WEA/WEASO Collective Bargaining Agreement

Responsibilities: 

• Ensure timely pick-up and accurate distribution of USPS office mail. Coordinate this effort with accounting and membership staff.
• Coordinate with vendors (UPS, Johnson-Cox, Iron Mountain, etc.) to ensure deliveries/pickups are promptly and accurately handled for HQ.
• Process and deliver all outgoing USPS mail.
• Responsible for all outgoing shipping and delivery requests for HQ.
• Scan and email all necessary invoices, reports, etc. to the appropriate department or staff.
• Enter all membership drop requests into NEA360.
• Regularly update the internal staff directory.
• Responsible for the supply levels and routine maintenance of equipment as it relates to the postage meter, UPS computer, and copy machines in the copy enter.
• Ensure postage, business reply permits, and other associated necessities are properly maintained for uninterrupted business in the copy center.
• Order and maintain all paper inventory for HQ.
• Schedule HQ meeting rooms for both internal staff and external partners via the master calendar.
• Check and return voicemails or re-route them as appropriate.
• Coordinate with the Light Maintenance Tech/Custodian/Grounds to ensure safety and health equipment (e.g., masks, etc.) are made available to HQ or Councils.
• Coordinate with shredding company to ensure all bins are emptied as necessary.
• Update signage around HQ as necessary.
• Provide virtual or in-person support for the annual RA (Representative Assembly).
• Access the safe and mail out A/P (Accounts Payable) checks as needed.
• When directed, assist other departments in HQ with various special projects which may include inventory, meeting preparation, printing support, purchasing support, communications, etc. 
• Reporting, invoicing, tracking, coding as deemed necessary and appropriate for cost center BC01. 
• Process staff vouchers as directed. 
• Provide in-person support as requested or deemed appropriate for HQ staff, vendors, leaders, members, etc. 
• May order supplies for the HQ front desk, copy center, or other departments. 
• Other duties as assigned.

Minimum Qualifications:

• High school diploma or GED equivalent. 
• Demonstrated experience providing high-level administrative coordination and logistical support in environments that require independent decision-making, discretion, and the ability to support organizational leaders or cross-departmental functions. 
• Ability to operate standard office equipment.
• Experience with and ability to learn various technologies including Microsoft 365, membership data system (NEA360), remote collaboration, etc.
• Familiarity with master calendar meeting room scheduling.
• Strong project management and organizational skills. 
• Effective communication and strong interpersonal skills.
• Self-starter with demonstrated initiative and flexibility with changing priorities.
• Detail-oriented; ability to effectively prioritize work. 
• Proven success in building and maintaining cooperative and productive relationships with diverse individuals internally and externally.
• Ability to keep sensitive information confidential. 
• Ability to work evenings and weekends as needed. 
• Ability to travel within Washington state occasionally and overnight if required. 
• Ability to move objects up to fifty (50) pounds on a consistent basis. 
• Must support and help advance the WEA mission, goals, core values, and priorities.
• Must be able to work in person at WEA Headquarters in Federal Way, WA.

COVID-19 Vaccination
As part of our commitment to the health and safety of our employees, members and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire.  Exceptions may be made for medical or religious reasons in accordance with applicable laws.

Supervision
The successful incumbent will function as a member of the Support Services Center and will report to the Director of Human Resources and Facilities. 

Application:

• If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and résumé. 
• If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references. 
• Closing date is July 11, 2025, at 4:00pm PT.
• If you are interested in applying for this position, please apply HERE.

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.